Welcome

WELCOME

Checklist

PRE-GO LIVE CHECKLIST 

System Setup & Data Prep

 Category Setup »

 Main and Sub-Category Setup
 Category Maintenance - Moving Parts to other Categories

 Other setup » Default Settings »

 Master Default Item
 Customer Default
 Supplier Default
 Inventory Default by Sub Category
 Inventory Master Default by Supplier

Users & Security Switches »

 General Security
 Invoicing & Accounts Receivable
 Accounts Payable
 Accounting/Ledger
 Purchasing & Receiving Inventory

 Data Migration plan »  Inventory Basics » Adding Inventory 

 Adding Inventory
 Numbers - Part/Item/Supplier Part
 Non-Inventory Items
 Tracking Labor

 Inventory Pricing »

 What is landed cost
 How is the price determined
 Price Schedules

 Finding Inventory

 Deleting Inventory
 Selectively Deleting Inventory

 Barcoding & Barcode Labels »

 Customizing Barcode Labels
 Auto Generate Barcode Numbers
 Supplier Barcode Numbers
 Scanning Tip - Station Check

 Part Load - Inventory

Virtual Warehouse  Dataload

 Importing Supplier Catalogue
 Virtual Warehouse Maintenance

 Physical Inventory Count »

 Physical Stock Count

 Adding Customer & A/R Information »

 Adding Customers
 Basic Information
 Finding Customers
 Contact Names

 Advanced A/R Information »

 Reporting
 Customer Purchase History
 Invoice History
 Freeform Comments
 Warning Comments
 Customer Load
 

Adding Supplier & A/P Information »

 Adding Suppliers
 Basic Information
 Finding Suppliers
 Contact Names

 Advanced A/P Information »

 Financial Information
 Checks/Payments History
 Bill History
 Purchase History
 History Comments
 Freeform Comments
 Warning (pop-up) Comments

 Supplier Load
 Converting a TXT file to a CSV
 Advanced Inventory »  Labels »

 Selectively Printing Inventory Labels
 Create a Shipping Label for use at POS

Pricing » 

 Price Schedule Exceptions
 Standard/Average/Next pricing
 Sale Pricing
 Quantity discounts
 Contract Pricing
 Minimum Price level for selling

 Applying Discounts »  Price Adjustment (Global or Supplier)

Price Adjustment - Increase
 Cost Multiplier
 Base Cost

 Inventory Advanced Options »

 Superceeding Parts
 Alternate Suppliers
 Labor Items

 Whole goods/Unit Inventory »

 Serial Numbers - Setup
 Whole Goods/Unit Setup
 Warranties & Returns to Vendors
 Unit Trade In's
 Capitalization of Units

 Kits »

 Returning Kits
 Purchasing Kits
 Kit Data Load

 Inventory Comments »

 Inventory Pictures
 Web Comments for E-Commerce
 Lookup words

 Units of Measure »

 Setup & Sale Inventory Items in different Units of Measure

 Using Layaway for Display Items (using Block and Move)
 Pack Size
 Renaming the Size fields on an Inventory record

Ledger Setup »

 Chart of Accounts
 Tax Tables

 Form Setup »

 Info Section (Laser Printer Form)
 Items Section (Laser Printer Form)
 Adding Your Own Text To Forms
 Invoice Tree Setup - General
 Invoice Tree Setup - Advanced
 Slip Reciept and Slip Printer Setup

 Labels »

 Customizing Laser Labels
 Laser Versus Label Printers
 Different Methods of Label Printing
 Excluding Labels When Printing

Point of Sale

 » Creating Sales »

 Creating Estimates/Quotes
 New Sale Feature
 Retail Sales -Cash & Carry
 Charge Sale/Accounts Receivable
 Adding Items to Invoice
 Misc part
 Finding & Adding Recent Purchase to Invoice
 Charging Delivery Fees
 Taking Tender/Payments
 Issuing Store Credit to a Customer
 Sublet/Sub-Contract Labour

 Returns »

 Customer Returns

 Applying Discounts »

 Discounting Items
 Discounting Entire Invoice

 Backorders & Special Orders - Out of Stock »

 Oversell or Sell Available
 Back Orders
 Special Orders
 Special Orders - When you already have the item in stock
 Special Order Misc Part
 Partial Shipments to Customers

 Work Orders »

 Creating a Work Order
 Work Order Deposits

 End of Day Process »

 Overview
 POS Transaction Report - Part A
 POS Transaction Report - Part B
 POS Transaction Report - Part C
 Handling the float from previous day at end of day on Go Live date
 Bank Deposit Journal Entry
 Reconcile Cash Clearing

 Gift Cards »

 System Five Gift card Setup
 Gift Card Selling and Redeeming

 Advanced POS »

 Creating a New Invoice - Quick Sale
 Creating a New Invoice - Touchscreen
 Changing the order of items on an invoice
 Consolidated Lines on an invoice
 Ship Via Options
 Invoice Comments
 Freeform Comments »

 Service Invoice - Setup and Sale Unit Type Inventory

 Creating a Tender Type
 Invoice Layers
 Use Block and Move for Items on Order
 RMA - To Supplier »

 Out On RMA Invoice
 RMA - credit returned
 RMA - Vendor sends a Check

 Invoice Sub Types
 

Promotions »

 Promotions Overview
 Buy two get one free
 Percentage discount with a coupon presented
 Dollar Discount with presentation of a coupon
 Points collection based on percentage of dollar valu epurchased
 Points collected based on a pecentage of profit on an invoice
 Collection of points for later redemption
 Price point for product based on presentation of a coupon
 Advertised Price with presentation of a coupon
 Qty purchased = dollar discount
 Presenting a Customer card = a percentage discount
 Presenting a customer card = specific price schedule
 Presenting a Customer card = advertised price
 Redeem points for a dollar discount
 Specific Job number = a dollar discount

 Barcoded Technician Time Tracking
 Selling Serial Numbered Items
 Setting Up Existing Floor Planning Stock in System 5
 Return of Serialized Item back into Inventory
 Labor Setup and Tracking
 Technician/Mechanic Setup
 Tire and Battery Levies
 Tire Sizing
 Tire Change: An Automatic 15 mins of Labor
 Backward Case Breakdown ("Unbreaking" a case)
 Pack Size
 Floor plan Items - Supplier Financed
 Lein Payout for Trade In's
 Floor Plan Rebates

Purchasing & Receiving

 Purchasing »

 PO Stages
 Adding New PO
 Sending PO
 Email PO to Supplier
 Finding PO
 Customizing Purchase Order Grid - Hide/Move Columns
 Sort Columns on PO
 Password Protect a Purchase Order
 Edit Completed PO's
 Deleting a Sent PO
 Reversing/Un sending a PO
 List of Purchase Orders Report
 Receiving PO (Freight, Duty etc)
 Receiving More Than Ordered
 Receiving Partial Shipment
 Single Supplier Order
 Suggested Order Report for All Suppliers
 PO Expected Report
 Add Drop Ship to PO
 PO Expected Report by Date Range

 Kits »

 Kits - Overview
 Dynamic Kits
 Tag Along Kits
 Kits with Options for Use at POS
 Static Kits
 Exploding Kits
 Kits Within Kits
 Multiple Choice Parts within Kits

 Inventory Comments »

 Comments Overview
 Warning Comments at POS
 Inventory Comments - Invoice Printable
 Purchase Warning Comments
 Purchasing Comments - PO Printable
 Freeform Comments

 Advanced Purchasing »

 Purchasing Kit Items
 Whole goods/Unit Inventory Purchasing
 Purchasing Serial Numbers
 Recieving PO's - distribute freight to items

Accounting and General Ledger

 Accounts Receivable »

 Pennies - Eliminating
 Payment on Account
 Scheduled Payments
 Using a Transfer Invoice for Donated Items
 List Open Work Orders and Layaways (and Back Orders) Report
 Invoice Report
 Returned Checks from Bank
 General Ledger effect of an AR invoice
 Customer Vehicle Unit Informaiton

Accounts Payable »

 Adding Bills
 Linking PO & Bill
 Payments Over Time - Distributed Due Dates
 Adding Tax to a Bill
 Supplier Discounts
 Creating Payments/Check
 Reimburse an Employee for paid AP Bill
 A/P Advances
 Creating a Check Run
 Printing Batched Checks
 Reprinting a Check
 Auto Withdrawal from Bank Account
 Paying Supplier Bills with a Credit Card
 Voiding a Check
 Credit card set up as a bank
 Bill History

 Ledger »

 Debits vs Credits in System Five
 Accounting Periods - Book Months
 Create a Journal Entry
 Finding Journal Entries
 Journal Templates
 Audit Trail - View Ledger Transactions
 Paid Out Invoice Journal Entry
 Cash Clearing - how to use
 List Unposted Journal Entries Report
 Edit/Void Posted Journal Entries via a Reversal
 Inventory Qty Adjustment & Posting to Ledger
 Journal Entry Check
 Prepaid Expenses Ammortization

SPECIAL PROCESSES

Preventative Maintenance

STARTING INV. QTY & ACCT BALANCES

 Creating/Updating Starting Inventory Quantities
 Entering Starting Balances for Suppliers
 Entering Starting Balances for Customers
 Entering the Starting Journal Entry
 Entering Open Work orders
 Entering Open Purchase orders

 Setting up the Invoice Tree

POST GO LIVE & MONTH END

 Integrity Check
 Fixing Integrity errors
 Integrity - Fix Payments
 Test Proof Procedure
 Test fix Proof
 Bank Reconciliation
 Bank Rec - Outstanding Checks
 Generating Interest Invoices
 Writing Off a Bad Debt
 Aged A/R
 Aged A/R Balance to Ledger
 AR Statements
 Aged AP Report
 Aged AP Balance to Ledger
 Balance Inventory Value to General Ledger
 Stock Landed Value Report
 Trial Balance
 Main Category Income & Expense Report
 Income & Expense Report - Sub Category Detail
 Discount Report
 Closing Journal Transactions to Prevent Editing
 Year End suggested Procedures
 

Reporting » GMROI
 Open to Buy calculating budget figures
 Main Category Sales Report
 Custom Ledger - Auto fill Function
 YE - Balancing Inventory
 Restocking Report
 6 month Comparative P&L
 Statement of Change
 Summarized Profit and Loss
 Overview of Custom Report Tool
 Customized Ledger Report
 Mail Merge
 Reporting on Profitability of Labor
 Weekly Sales Report
 Lost Sales Reporting
 Sub Category Profitability Report

Reports - Basic Functions

Reports - Contractor Reports

Reports - Point of Sale Transaction Report

Reports - Inventory

Reports - Pricing

Reports - Sales

Reports - Salesperson